Introduction

Welcome to the BizFlowsEngine documentation. This is your complete guide to building, managing, and scaling your business workflows with our platform.

📣 Alert Configuration — BizFlowEngine

BizFlowEngine provides a flexible alert generation mechanism that allows you to send email or SMS alerts based on specific actions and configurations. This feature is ideal for notifying groups of employees about workflow events.

🧑‍💼 Alert Group Setup

  1. Login as SysAdmin
  2. Navigate to the Alert Group menu.
  3. Click Create New to define a new group.

Required Fields:

  • Description: Name or purpose of the group.
  • Remarks: Optional notes.
  • Employees: Add one or more employees to the group.
  • Click Save to finalize.

🧩 Alert Configuration

  1. Login as a Designer
  2. Navigate to the Alert Configuration menu.
  3. Click Create New to define a new alert.

Input Fields:

Field Description
Menu ID Select the UI screen where the alert should trigger.
Action ID Choose the action (e.g., Create, Edit, Delete, etc.).
Description Brief explanation of the alert purpose.
Priority Numeric value to handle multiple alerts on the same Menu + Action combo.
SMTP Config ID Select the SMTP server to use for sending the alert.
Alert Type Choose between Email or SMS.
Message Define the alert message. Use » to separate subject and body.
Disabled Toggle to disable or enable the alert.
Group Detail Add one or more previously defined Alert Groups.

✉️ Message Formatting Tips

You can use dynamic placeholders in the message:

  • [REF] → Injects Document Reference #
  • [AUTHCOMMENTS] → Inserts Authorizer Comments
  • Any other UI object reference can also be used

ℹ️ For SMS alerts, the » symbol is not required.

🔔 Possible Alert Actions

Alerts can be triggered on the following actions:

  • Create
  • Edit
  • Delete
  • Refer Back
  • Reject
  • Forward To
  • Work Flow Completed

❗ Note: Authorize action is not available here. It must be configured in the Workflow Configuration under Authorization Layers.

✅ Summary

  • Use Alert Groups to manage recipients.
  • Configure alerts per UI + Action with priority and SMTP settings.
  • Support for both Email and SMS.
  • Dynamic message content using placeholders.
  • Alerts enhance visibility and accountability across workflows.

© BizFlowEngine — Smart Alerts for Smarter Workflows